Decoding Business Central Pricing: Finding the Perfect Plan for Your Business

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When it comes to managing your business efficiently, having the right tools and software in place is essential. Microsoft Dynamics 365 Business Central is an all-in-one business management solution that enables companies to streamline their operations, enhance productivity, and make data-driven decisions.

However, before diving into the world of Business Central, understanding its pricing structure is crucial. In this blog, we will explore the various aspects of Business Central pricing to help you choose the perfect plan for your business needs.

The Foundation of Business Central Pricing

To begin, let’s grasp the foundational elements of Business Central pricing. Microsoft offers a subscription-based pricing model for Business Central, ensuring that businesses of all sizes can access this powerful software without the burden of upfront costs. The pricing primarily revolves around two key factors:

a. User Licensing: Business Central offers two types of user licenses – Essential and Premium. The Essential license covers fundamental functionalities like finance, supply chain management, and CRM. On the other hand, the Premium license includes all Essential features plus advanced functionalities such as manufacturing and service management.

b. Deployment Model: Businesses have the flexibility to choose between a cloud-based or an on-premises deployment. Cloud-based deployment provides a pay-as-you-go model, while the on-premises option requires an upfront license purchase.

Cloud-based Pricing

Cloud-based deployment has become increasingly popular due to its scalability, ease of maintenance, and accessibility. Business Central pricing for the cloud is subscription-based and follows a tiered structure. The tiers are categorized based on the number of users, and as your business grows, you can easily scale up or down.

a. Essential Tier: This tier covers the core functionalities and is ideal for small to medium-sized businesses. The pricing per user decreases as the number of users increases, making it cost-effective for growing teams.

b. Premium Tier: For businesses seeking additional features like manufacturing and service management, the Premium tier is the way to go. It includes all Essential features and is also subject to tiered pricing.

c. Additional Users: As your business expands, adding more users becomes necessary. The pricing for additional users is usually lower than the first few users, incentivizing growth.

On-Premises Pricing

While cloud-based deployment is favored for its flexibility, some businesses prefer an on-premises setup for data control and security. With the on-premises option, businesses purchase a perpetual license upfront and pay annual maintenance fees.

a. Starter Pack: The Starter Pack includes core functionalities and covers the licensing for a limited number of users. This is an excellent starting point for smaller businesses.

b. Extended Pack: For companies requiring advanced features like manufacturing and warehouse management, the Extended Pack is an add-on to the Starter Pack.

Factors Affecting Pricing

Understanding the core factors influencing Business Central pricing will assist in making informed decisions for your business.

a. User Type: The choice between Essential and Premium user licenses depends on the roles and responsibilities of your team members. Assessing their needs will help determine the appropriate license type.

b. Deployment Preference: Opting for the cloud-based model offers flexibility, automatic updates, and scalability. Meanwhile, the on-premises model suits businesses with specific data security requirements.

c. Customization and Extensions: Additional customizations or extensions to meet specific business needs may impact the overall pricing. Evaluating these requirements will help estimate the final costs.

d. Implementation and Support: Consider the costs associated with implementation, training, and ongoing support to ensure a successful adoption of Business Central.

Calculating Total Cost of Ownership (TCO)

Before finalizing your decision, calculating the Total Cost of Ownership is crucial to avoid any surprises in the long run. TCO includes license fees, deployment costs, maintenance charges, training expenses, and potential customization fees. Comparing TCO for different deployment options will lead to an informed choice.


Choosing the right Business Central pricing plan is essential for maximizing the benefits of this robust business management solution. By understanding the foundational aspects, deployment options, and factors affecting pricing, businesses can make well-informed decisions that align with their requirements and budgets.

Whether it’s the cloud-based subscription model or the on-premises perpetual license, Business Central offers the tools you need to drive growth, streamline processes, and elevate your business to new heights.